Creating a Chart of Accounts for a Small Restaurant

3rd party restaurant owners often do their own bookkeeping. Whether or not they hire a professional accountant at year’s end, they could save considerable money by handling the regular tasks themselves. quickbooks on amazon

Setting up a chart of medical data to fit the restaurant needs generally requires modifying the default choices of any accounting program. The selection of sales and cost of goods medical data on most systems does indeed not give the separating of food and drink categories that are needed. 

Even the leading accounting program for small company, while it has an arrears selection for restaurants, falls flat to provide all of the accounts that most restaurant owners require. In addition, most of the expense medical data that are added are rarely used, bringing about misunderstandings during data entry, and don’t help with the review of the business budget.

The National Restaurant Connection publishes an e e book titled Uniform System of Makes up Restaurants. The reserve provides detailed descriptions of the use of generally accepted accounting principles to the restaurant industry.

That book includes a sample chart of accounts, but notes that “the codes used here are not in order to for classifying the accounts”. It points away that most restaurants will not use all of the categories listed, and it also notably falls short of breakdown of inventory and cost categories beyond “food” and “beverage”. Many restaurant owners want further parting of those categories to include sub-categories such as “meat”, “seafood”, and “produce”, and possibly “beer” and “wine” for beverage categories.

While many programs do not require the use of account numbers, the NRA book states that some form of account numbering system can be used. If perhaps your program is not showing account numbers, it may have an option on a build screen to stimulate that feature.

Any accounts numbering system is generally grouped so that medical data of a particular type fall within a specific range of numbers. To get example, assets may be in the 1000 range, and income accounts in the 4000 range. In systems with many fine detail accounts, 5 digit figures may be used to allow more sub-categories, but that is rarely needed for a tiny restaurant.

Normal number ranges that are being used by many accounting systems are as follows:

Property accounts: 1000-1999
Liability documents: 2000-2999
Equity accounts: 3000-3999
Revenue accounts: 4000-4999
Expense of goods: 5000-5999
Bills: 6000-8000
“Other” accounts: 8000-9999

Asset Accounts

Asset documents include cash, checking accounts, investment, and everything else that is owned.

It is common to assign the first account number, a thousand, to Cash, since they are usually ordered, within each group, by fluidity (ease of converting to cash).

A separate accounts should be used in the chart of medical data for each and every savings account maintained for the business. If vendor deposits take a day or two to reach the bank, a payment processing can be used. Likewise, if checks are accepted rather than processed electronically, an account should be created for checks to be deposited.

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